New Travel Rules for 2025: 5 Things Every Group Needs to Know Before Booking

Planning a group getaway this year? Hold on just a minute... Before you hit that "book now" button, let's talk about some major travel rule changes that could turn your dream trip into a logistical nightmare if you're not prepared.

Trust me, I've seen too many groups scramble at the last minute when they discover new requirements they didn't know about. But here's the good news : with a little advance planning (and the right travel advisor by your side), these new rules don't have to stress you out at all.

Ready to dive into what's changed? Let's break down the five most important travel rules your group needs to know about before booking anything in 2025.

1. REAL ID is No Longer Optional for Domestic Flights

Here's the big one that's already affecting travelers: As of May 7, 2025, that old driver's license you've been using for domestic flights? It might not cut it anymore.

If you're 18 or older and flying anywhere within the United States, you'll need a REAL ID-compliant driver's license, an enhanced state-issued license, a valid passport, or another TSA-accepted form of ID. No exceptions, no grace periods : the deadline has passed and TSA is enforcing this strictly.

What this means for your group:

• Check every single group member's ID right now

• REAL ID-compliant licenses have a star in the upper right corner

• If anyone doesn't have one, they'll need a passport for domestic travel

• Getting a REAL ID can take weeks, so don't wait

I can't tell you how many groups I've worked with who assumed everyone was good to go, only to discover half their travelers couldn't board their flight. Don't let this be you!

2. UK Travel Just Got More Complicated (But Manageable!)

Planning to explore London's charming neighborhoods or Scotland's breathtaking highlands with your group? There's a new step in the process.

Since January 8, 2025, U.S. and European travelers heading to the UK must register for an Electronic Travel Authorization (ETA) before arrival. Think of it as a digital permission slip : it's not a visa, but it's mandatory.

Here's what you need to know:

• Apply through the official UK government website or app only

• Costs about $13 per person

• Valid for multiple entries over two years

• Apply well before your travel dates (don't risk last-minute processing delays)

• Each traveler needs their own ETA, including children

The application process is straightforward, but groups often forget about this step until it's too late. Pro tip: Create a shared checklist for your group and have everyone confirm they've completed their ETA application at least a month before departure.

3. European Adventures Require New Planning

Love the idea of hopping between Paris, Rome, and Barcelona with your crew? European travel is getting a tech upgrade that groups need to prepare for.

The European Union has been rolling out two major systems that affect group travel:

Entry/Exit System (EES): This biometric system is replacing those charming passport stamps with digital tracking. When your group arrives at EU borders, you'll need to go through digital kiosks that record biometric data. It sounds more intimidating than it actually is : think of it like an upgraded immigration process that's actually faster once everyone gets used to it.

ETIAS (Coming Soon): While not quite here yet, the European Travel Information and Authorization System is expected to launch in late 2026. Once operational, U.S. passport holders will need ETIAS authorization for short-term stays in Schengen-area countries. It'll be valid for up to three years and allow multiple entries, but it's another step to remember.

Group planning tip: Budget extra time at borders for your group to navigate these new systems, especially on your first few trips under the new rules.

4. Your Flight Rights Just Got Stronger

Here's some actually good news in all these rule changes! The Department of Transportation rolled out new protections that are fantastic for group travelers.

You're now entitled to:

• Automatic refunds if you're involuntarily rebooked and choose not to take the new flight

• Clear definitions of what counts as a "significant delay" (no more airline guessing games)

• Refunds for checked bags delayed over 12 hours domestically or 15-30 hours internationally

• Refunds for paid services that don't work (hello, broken WiFi)

• Access to 24/7 live customer service

Why this matters for groups: When you're traveling with multiple people, the chances of something going wrong multiply. These new protections mean you're not stuck paying for services you didn't receive, and you have better recourse when plans change.

5. Know Your Group's Passport Situations

This one's crucial but often overlooked: some recent policy changes have affected entry requirements for travelers from certain countries. While most U.S. travelers won't be affected, if your group includes members from various nations, it's worth double-checking current entry requirements for your destination.

Group leader checklist:

• Verify everyone's passport expiration dates (many countries require 6+ months validity)

• Check if anyone in your group needs visas for your destination

• Confirm vaccination requirements if traveling internationally

• Research any recent policy changes that might affect specific nationalities in your group

Making These Rules Work for Your Group

I know this might feel overwhelming, but here's the thing : thousands of groups are successfully navigating these new rules every single day. The key is staying organized and starting early.

Your action plan:

1. Create a master checklist 30-60 days before travel

2. Assign someone (ideally your travel advisor) to track everyone's compliance

3. Build in buffer time for applications and processing

4. Keep digital and physical copies of all important documents

5. Stay updated on any last-minute changes

The truth is, travel rules are constantly evolving, and keeping track of everything while trying to plan an amazing group experience can be exhausting. That's exactly why working with a knowledgeable travel advisor makes such a difference.

Let Us Handle the Heavy Lifting

At Good Trip Travel Co., we live and breathe these rule changes so you don't have to. We're constantly monitoring updates, helping groups navigate new requirements, and making sure nothing falls through the cracks.

Whether you're planning retirement group travel, organizing a social group adventure, or coordinating a multi-destination European tour, we take the stress and confusion out of group bookings with up-to-date expertise and personalized attention.

Ready to turn your group travel dreams into reality without the headaches? Let's chat about how we can make your next adventure absolutely seamless.

Visit our group travel services to get started, or reach out directly to discuss your group's specific needs. Because life's too short for stressful travel planning : leave that part to us while you focus on making memories with the people you love.

Want more travel planning tips and destination inspiration? Follow along on our blog for the latest insights and group travel ideas that'll spark your wanderlust.